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Garda Vetting

Garda Vetting is the process of checking a person’s background to see if there are any issues which would make them unsuitable to work or volunteer in an environment with children and/or vulnerable adults. 

The person being vetted (the applicant) gives written authorisation for An Garda Síochána to disclose to TU Dublin details of all prosecutions, successful or not, pending or completed recorded in the State at the time of application. 

Why is Garda Vetting Required? 

Various courses require students to be Garda vetted. To ensure the protection of the public and to justify public trust and confidence, the University is committed to ensuring that only suitable candidates are allowed to undertake specific parts of these programmes. 

Without satisfactory Garda clearance, students may be unable to complete the work placement module or other specific modules where Garda vetting is required and consequently be unable to complete their course or receive an award. 

How will I know if I need to complete the Garda Vetting process? 

If you are a student on any of the following courses, you must be Garda vetted. You will be contacted by the Vetting Office during semester one with details on how to apply for vetting.

This list is subject to change should the need arise for students on other courses to be vetted. 

* Vetting for TU870 Human Nutrition & Dietetics is conducted by Trinity College Dublin. Further information available here. 

How do I apply for Garda Vetting? 

Vetting Invitation Form (NVB1) will be distributed to students registered on the list of programmes below that require Garda Vetting clearance. The form contains a check list, set of guidelines and list of supporting documents required.
 
Form is to be completed by hand using BLOCK CAPTITALS. In Section 2, both consent boxes need to be ticked, and the form signed and dated. Pay careful attention to Section 2 as any errors will make the application null and void and the student will need to resubmit.
 
Students under 18 also required to submit a Parent/Guardian Consent Form (NVB3) along with Vetting Invitation Forms (NVB1).

Attach one proof of ID and one proof of address with the application, place everything in an envelope marked “Student Vetting” and return it to any of the following locations:

  • Student Hub – Connect Building, Blanchardstown Campus
  • Student Hub – Rathdown House, Grangegorman
  • Student Hub – Ground Floor, Main Building, Tallaght Campus 

You may also post your application to:

Student Garda Vetting
Connect Building
TU Dublin - Blanchardstown
Dublin 15
D15 YV78
 
Submitted paper applications are processed and validated by Admissions staff and if all is in order, a link to complete vetting application online will be issued by student email. Students then have 30 days to complete this stage of the application. Click here for user guide. You may track a vetting application online via the National Vetting Bureau website.
 
Please refer to the guidelines and checklist on the form before completing and submitting a vetting application. Applications containing errors, or missing supporting documentation, will not be processed.

View Sample Vetting Application

How long will it take? 

Once the student’s information has been inputted into the Garda vetting system, an email will be sent to the students e-mail account with log in details to the Garda e-vetting portal. Students have 30 days to complete their online application before the invitation lapses. 

It takes up to 4 weeks for vetting disclosure to be returned from the time the student completes their full online application on the Garda e-vetting portal.

Students who fail to make the full application within the 30 days will be required to submit a new vetting application. This will delay vetting process. 

When do I get my Garda clearance? 

The Garda Vetting Committee meets regularly to review Garda vetting applications. Based on the information returned by the National Vetting Bureau, the Garda Vetting Committee decides whether the student is cleared for placement. Students will be notified by email regarding the results of their Garda Vetting Disclosure.

Overseas Police Clearance Certificates 

Any student who resided abroad for 6 months or more is required to provide an original Police Certificate from the jurisdiction(s) of previous residence covering the dates of residency in that jurisdiction. 

Information on where and how to apply for Police Clearance Certificates can be found at the following link:  

A-Z list of countries and how to get Police Certificates 

There may be costs associated with this. 

Note: These links are for information purposes only. Please use the information which is relevant to you. TU Dublin has no affiliation or connection to any information displayed on these websites.  

If the Police Certificate is not issued in English the student must provide a certified translation 

What if I can’t obtain a Police Clearance certificate? 

In order to comply with HSE regulations, all students should take reasonable steps to verify Police Clearances from other countries and these attempts should be recorded to establish a ‘paper trail’. The final decision in relation to the placement will be made by the placement provider. 

Further Information 

If you require any further information about the Garda Vetting process, please download the following documents:

Contact Details 

Email: studentvetting@tudublin.ie