Trips Travel and Events

Risk

A risk assessment template must be completed prior to a trip, event or travel by the organiser

A risk assessment should be completed for any events on/off campus related to University activity (if not already captured in the School/ Function Safety Arrangements and Risk Assessments document) business or community involvement, including but not limited to: exhibitions, ceremonies, launches, receptions, official/VIP visits, festivals, commemorations, concerts, celebratory gatherings, conferences, open days, fundraising or recreational events.
The Event organiser completes Event Risk Assessment Template
The event risk assessment template includes guidelines for completion provided by the Safety, Health and Welfare Office.
The Head of School/Function will review, approve and sign off on these events.
In accordance with guidance provided in the appendices, certain event categories are escalated to the SHW Office for review at least 10 working days in advance of the event.
The SHW Administrator receives the escalated risk assessment and forwards it to the relevant Occupational Health Advisor (OHA) with responsibility for the Faculty/Function.
The OHA reviews the escalated event risk assessment and emails the event organiser to confirm satisfaction with the content provided or to advise if further information is required.
Where further information is required, the event organiser updates the risk assessment.
* Please note Student Societies should use the Societies Risk Assessment Template 2024

A risk assessment should be completed for any trips/travel related to University business (if not already included in the Schools Safety Arrangements and Risk Assessments document).
The Trip organiser completes TRIP Risk Assessment Template V3 April 20231
The trip risk assessment template includes guidelines for completion provided by the Safety, Health and Welfare Office.
The Head of School/Function will review, approve and sign off on the trip.
In accordance with guidance provided on the standard template, certain trip categories are escalated to the SHW Office for review at least 10 working days in advance of the trip.
The SHW Administrator receives the escalated risk assessment and forwards it to the relevant Occupational Health Advisor (OHA) with responsibility for the Faculty/Function.
The OHA reviews the escalated trip risk assessment and emails the event organiser to confirm satisfaction with the content provided or to advise if further information is required.
Where further information is required, the event organiser updates the risk assessment.

A risk assessment template must be completed prior to a trip, event or travel by the organiser