Target Group: All staff members.
Pre-requisites: Have logged into your Microsoft Office account and installed the MS Teams App on your PC.
Learning outcomes:
At the end of this training event, you will be able to:
- Make calls to colleagues within TU Dublin
- Make external calls
- Use text chat to chat colleagues
- Attach files to text chats
Text chats
- Conduct a live text ‘Chat’
- Start new chats with one or more colleagues
- Manage your chats
- Search your chat history
Calls
- Turn a chat into an audio/video call
- Record your voicemail greeting and control its settings
- Listen to voicemails and Read transcript (if available)
- Call one or more colleagues
- Create your personal contact list and speed dial
- Make external calls (PSTN)
Overview: Use the calendar in MS Teams or Outlook to create online meeting invites
Target Group: All TU Dublin Staff
Pre-requisites: Be familiar with the basic functionality of MS Teams (text chat, calls, attended MS Teams remote meetings)
Learning outcomes:
At the end of this webinar, you will be able to:
Distinguish between roles in a meeting: Organiser, Co-Organiser, Presenter, Attendee, Guest
Schedule a meeting from within your Outlook calendar (Web & Desktop version)
- View colleagues’ availability for meetings (Scheduling Assistant)
- Control RSVPs/Disable forwarding
- Add additional attendees after sending an invite
- Create an ‘Open Link’ for a meeting
Schedule a meeting from within your Teams calendar
- Assign presentation role for meetings
Overview: Use the 'Webinar' feature in MS Teams to schedule webinar events for staff members and external partners. Upon registration, via a professionally presented web page, the event is placed automatically into calendar. Manage attendee registration and analyse attendee data for effective follow-up.
Target Group: All TU Dublin Staff
Pre-requisites: Be familiar with the basic functionality of MS Teams (text chat, calls, create a Teams meeting)
Learning outcomes:
At the end of this webinar, you will be able to:
- Distinguish between a Schedule Meeting, Webinar, and a Live event
- Create a professionally presented registration form
- Allow external registrations, Limit number of attendees, set registration start and end time
- Add additional questions to registration form
- Monitor registrations
- Copy registration link and share
- Utilise registration approval and wait listing
- Embed listing in a web page or email
- Duplicate Events
- Customise Follow up emails
Overview: How to best run online meetings
Target Group: All TU Dublin Staff
Pre-requisites: Confident use of MS Teams: Chats, Calls and scheduling and attending meetings
Learning outcomes:
At the end of this webinar, you will be able to:
- Best prepare for various meeting types and sizes, while anticipating ‘joining’ requirements
- Enable meeting options i.e. the lobby, who can present etc
- Share your desktop, window, presentations and documents
- Permit sharing by others
- Invite, mute during a meeting
- Navigate the Control Panel